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Administrative Assistant in Fort Worth, TX at Vetoquinol USA

Date Posted: 4/5/2018

Job Snapshot

Job Description

This role is a temporary role for the remainder of 2018.  It is anticipated that the role will become a regular, full-time role in 2019.

The Administrative Assistant provides high-level administrative assistance to the Scientific Affairs Department, providing hands-on support  in an effort to improve company operations across all work zones. 

Essential Functions


Department Administration

  • Provides administrative support as assigned to the Scientific Affairs Department, including;
    • Making travel arrangements
    • Compiling and sharing meeting notes and project updates
    • Processing expense reports
    • Assisting with purchase orders and invoice processing
    • Assisting with various other administrative assignments as they arise including mailings, faxing, filing, copying and calendar management
  • Manages and tracks department budget

Regulatory Affairs

  • Provides administrative support for product registration
  • Coordinates and provides assistance with department operations, such as label review and QA/QC activities

Communication

  • Communicates effeciently internally and externally, including prompt reviews and replies to email, voice mail and phone calls.
  • Meets all required deadlines and proper follow-up and follow through on requests asked of the Sales Coordinator.

General and Administrative

  • Supports the corporate vision, mission and values
  • Communicates effectively with various management and operational departments, informing and updating them regularly to guarantee that sales and customer objectives are met
  • Complies with all OSHA safety requirements, work rules and regulations
  • Compiles and maintains all required paperwork, records, documents, etc.
  • Follows systems and procedures outlined in company manuals
  • Participates as a team player by supporting operations as needed
  • All other duties as requested by management

 

Job Requirements

Formal Education and Certification

  • Associate’s degree; bachelor’s degree preferred.

Knowledge and Experience

  • Minimum of 2-3 years of providing administrative support to senior leadership
  • Experience providing administrative support to a sales team preferred.
  • High level of basic proficiency in computer programs, including the Microsoft Office suite.

Personal Attributes

  • Superior organization and time management skills
  • High attention to detail
  • Self-motivation, and the ability to work independently with a highly mobile team
  • Highly developed interpersonal skills, possessing an ability to work with a diverse population
  • Ability to function independently in a multi-task environment, as well as part of a team
  • Desire to serve

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